Workplace & Talent Specialist

Build a safer world with us, one incident at a time.

Ambient.ai is the category creator and leader in Agentic Physical Security. Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. The results: 95% fewer false alarms, investigations 20x faster, and 10x faster response.

The momentum speaks for itself: we doubled new ARR in FY26, and have delivered results for world-class customers including Cisco, ServiceNow, SentinelOne, TikTok, Bayer, and MoMA. That kind of momentum creates an environment where great people thrive, and it shows: we recently ranked #71 out of 500 on the Forbes best startup employers list https://www.forbes.com/lists/americas-best-startup-employers/.

Founded in 2017 and backed by Andreessen Horowitz, Y Combinator, and Allegion Ventures, Ambient.ai is on a fast-paced journey to fulfill our mission: prevent every security incident possible.

Ready to learn more? Connect with us on LinkedIn https://www.linkedin.com/company/ambient-ai/?viewAsMember=true and YouTube https://www.youtube.com/@ambient-ai-inc

WORKPLACE & TALENT SPECIALIST

As our Workplace & Talent Specialist, you’ll be a key operator behind the scenes at Ambient—helping run our Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and our leadership team can move quickly.

This role is ideal for an experienced operator who’s ready to bring their skills to a fast-growing tech company. You’ve run an office, supported executives, and coordinated candidate interviews. This is for someone who wants a role where they can own all three and shape how we scale.

You'll work closely with People, Recruiting, Finance, IT, and company leadership, while serving as a trusted point of contact for employees, candidates, customers, and visitors. It's a role where you'll have real ownership and room to grow the scope of the role as Ambient scales.

WHAT YOU'LL DO

Workplace & Office Operations

• Own the workplace experience: Keep our Redwood City office organized, welcoming, and always client-ready. Greet candidates, customers, and guests with warmth and professionalism. Provide remote support for our India office and team members.

• Create an exceptional Day 1: Own new hire onboarding from start to finish, including equipment, desk setup, access, and swag, so every new employee feels welcome and ready to contribute.

• Build culture through experiences: Plan company events and celebrations, manage company swag, and lead the Anniversary Recognition Program.

• Manage vendors, budgets, and safety: Oversee office vendors and expenses with Finance to find savings. Own workplace safety, compliance, and security, including badge access.

• Keep the company moving: Run Friday company meetings, coordinate in-office replica weapon testing, and take on other priorities as they come up.

Recruiting & Candidate Experience

• Own interview logistics: Schedule interviews across candidates, interviewers, and time zones in Ashby, and keep schedules and candidate status accurate so the recruiting team can trust the data.

• Create an exceptional candidate experience: Keep candidates informed and prepared at every step. Welcome onsite interviewees and run onsite interview days smoothly, from rooms and meals to fixing issues as they come up.

• Drive follow-through: Make sure interviewers submit scorecards on time, and help hiring managers schedule and coordinate debriefs.

• Support recruiting initiatives: Help with career fairs, campus recruiting, and other events that build our talent pipeline.

Executive & Leadership Support

• Travel & logistics: Plan travel from start to finish. This covers flights, hotels, ground transportation, and detailed itineraries for customer meetings and other business trips.

• Expense management: Work with Finance to keep executive Ramp expenses and reports accurate and submitted on time.

• Offsites & events: Make leadership and team offsites, dinners, and gatherings run smoothly, from choosing the venue and catering to preparing materials and handling day-of logistics.

• Strategic partner to leadership: Be a flexible partner to the leadership team. Coordinate meetings, handle ad hoc requests, and drive high-priority projects such as building presentations, researching vendors, and solving whatever operational challenge comes up.

WHAT WE'RE LOOKING FOR

• Relevant experience. 3–5 years in workplace operations, office management, executive support, recruiting coordination, or a similar operations role.

• Fully in-office. This is a fully in-office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.

• Exceptional organization and attention to detail. You can manage competing priorities across the office, recruiting, and executive support without losing track of the details.

• Strong judgment and ownership. You don't wait to be told what needs to happen—you notice gaps, ask questions, and follow things through to completion.

• Warm, polished, and professional. You enjoy being a trusted point of contact for candidates, employees, customers, executives, and other guests.

• Highly resourceful and adaptable. You're comfortable switching between different types of work and can stay calm when plans change.

• Tech-savvy and eager to learn. Proficient in Google Workspace, including Sheets and Slides, and comfortable troubleshooting workplace tech like Zoom Rooms.

• Comfortable managing vendors and budgets. Track record managing vendor relationships and office budgets, and partnering with Fin