Procurement Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1,600 employees across 15 offices – there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction . Our clients trust their toughest projects with our integrated teams, including:

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response

• Building Performance – Control systems, fault detection, energy services and remote monitoring
• Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build energy-efficient projects in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Procurement Manager: This Is Where You Come In

We’re looking for a Procurement Manager to lead MMFS’s procurement operations across all locations and build a function that is efficient, scalable, and highly responsive to the needs of the business.

In this role, you’ll oversee the full purchasing lifecycle - from purchase order processing and supplier coordination through expediting, delivery, issue resolution, and closeout. You’ll ensure procurement activity is accurate, timely, and aligned with MMFS standards, supplier agreements, project requirements, and operational priorities while giving stakeholders clear visibility into orders, timelines, risks, and supplier performance.

As a people leader, you’ll build and develop a high-performing procurement team, establish clear processes and accountability, and create a collaborative, service-oriented culture. You’ll work closely with project, service, operations, finance, and executive leadership to understand business needs, resolve challenges, and ensure procurement is positioned to support organizational growth.

You’ll also help shape the future of MMFS’s procurement function by using data, reporting, technology, and process improvement to reduce inefficiencies, increase visibility, strengthen supplier performance, and improve the experience for internal stakeholders.

This is a hands-on leadership role for someone who enjoys solving problems, developing people, improving processes, and balancing the demands of daily operations with longer-term strategic initiatives.

This position requires monthly travel to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility.

What You’ll Do

Procurement Operations

• Lead day-to-day procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.
• Own the purchasing process from purchase order creation through supplier confirmation, expediting, delivery, issue resolution, and closeout.
• Establish effective processes for order tracking, delivery visibility, expediting, and timely resolution of procurement issues.
• Ensure purchasing activities comply with MMFS supplier agreements, enterprise standards, purchasing policies, and job specifications.
• Monitor procurement workload and service levels to ensure internal teams receive timely, accurate, and effective support.
• Serve as an escalation point for complex purchasing, supplier, and operational issues.
• Balance competing priorities and allocate resources effectively in a fast-paced environment.

Team Leadership & Development

• Lead, manage, and develop the procurement team through coaching, performance management, hiring, onboarding, and professional development.
• Establish clear expectations, ownership, and accountability across the team.
• Assess team structure, workload, and resource needs as the organization grows.
• Promote cross-training, knowledge sharing, and consistent processes to strengthen team capability and continuity.
• Foster a collaborative, service-focused culture where team members are empowered to solve problems and take ownership of outcomes.

Supplier & Stakeholder Management

• Build and maintain productive relationships with key suppliers and external partners.
• Partner with project, service, operations, finance, and leadership teams to understand requirements and resolve purchasing challenges.
• Monitor supplier performance and address delivery, quality, warranty, pricing, lead-time, and serv