Run your pipeline - the Monday review.
A sales team without a Monday pipeline review is a sales team that misses quota. 15 minutes a week. Same time. Same questions. This is what turns "applying to jobs" into "running a search."
Most searches stall in week 4 because no one's running them
You'll start strong: 30 applications in week 1, energy peaking, network on fire. Then week 4 hits, you've heard back from 3, and the search becomes "wait around and refresh email."
The Monday review is what stops that. 15 minutes. Same questions every week. It's how you spot the leak before it becomes a drought.
If you can't tell me your conversion rates, you can't tell me where your search is broken.
The 6 pipeline stages
Track every opportunity through these stages
- Backlog - interesting role / company, not yet applied
- Applied - you took action, submitted, or reached out
- Interview - in process (recruiter screen, hiring manager, panel, take-home, onsite)
- Offer - written or strongly implied
- Accepted - signed and starting
- Rejected - closed-lost, the deal died
Rejected isn't the end of the analysis - it's the start of it. Always know WHY something died. "No reply" is data - it tells you about your outreach. "Wrong fit" is data - it tells you about your targeting. "Comp gap" is data - it tells you about your spec.
The Monday review - 15 minutes, 5 questions
The conversion math (so you know what's normal)
Healthy ranges from real searches
- Application → recruiter call: 5–15%. Below 5%? Resume's the bottleneck.
- Recruiter call → hiring manager: 50–70%. Below 50%? Pitch needs work.
- Hiring manager → onsite/loop: 60–80%. Below 60%? Story / receipts gap.
- Onsite → offer: 30–50%. Below 30%? Hard questions or close.
These are diagnostics, not targets. The point is: your funnel will leak somewhere. Find it. Fix it. Move on.
Not sure where the leak is? Take the reality check - quick diagnostic, names what's off, points you at the fix.
Set up your review
Prompt 1 of 3: Your review time - when, exactly?
Prompt 2 of 3: Right now - what stage is each of your active opps in?
Prompt 3 of 3: Where do you suspect your leak is?
Where Role Trackr fits in
Tasks Open Tasks. Every next move from the Monday review lives here - linked to the contact or application it belongs to, with notes attached. List, grid, or calendar - whichever fits how you work. You always know exactly what to do today. No deciding what's next, no remembering. Just execute.